Instructions and Deadlines for Faculty & Staff
The following instructions are made available to assist faculty and other administrators in completing tasks associated with students’ academic records and with program curricula and policies:
My Student Center
Advisor Access and Navigation
Information on how to access student information as an advisor in My Student Center.
Entering Grades in the Faculty Center
Information on where and how official student grades are entered.
Editing Schedule of Classes
Used to update the details of offered classes for a term.
eForm Instructions
How to use Registrar electronic forms at UT Health SA.
CourseLeaf
Catalog (CAT)
System used to update the University Catalog. Edits are made at nextcatalog.uthscsa.edu and the University Catalog is published at catalog.uthscsa.edu..
Course Inventory Management (CIM)
Used to update the inventory of courses. Courses can be added, modified, or deactivated.
Program Management (CIM Program)
Used to propose or modify academic programs at UT Health SA. Modification includes updating the Admission Requirements, Degree Requirements, and Plans of Study of a program.
New Program Proposal Development Workflow
Catalog Deadlines
E-mails will be sent from the Office of the University Registrar to staff and administration in the Catalog approval workflow to begin reviewing and making edits on the NextCatalog website
Editing the 2024-2025 University Catalog:
January 2024: University Catalog editing opens on the NextCatalog website
April 1, 2024: Deadline to submit changes to Admission Requirements, Degree Requirements, and Plans of Study in Program Management. Changes will be visible on the Catalog pages once the changes have been submitted approved at all levels of the Workflow in Program Management.
April 30, 2024: University Catalog editing closes
July 1, 2023: Office of the University Registrar publishes University Catalog
New/Editing Courses Deadlines
Submission in CourseLeaf – Course Information Management (CIM)
New Course Proposal/Modification for 2025-2026:
Fall 2025/Academic Year 2025-2026: December 31, 2024
Spring 2026: April 1, 2025
Summer 2026: April 1, 2025
New Course Proposal/Modification for 2024-2025:
Fall 2024/Academic Year 2024-2025: December 31, 2023
Spring 2025: April 1, 2024
Summer 2025: April 1, 2024
Schedule of Classes Editing Deadlines
E-mails will be sent from the Office of the University Registrar to staff and administration to begin editing the Schedule of Classes in PeopleSoft – Campus Solutions for the upcoming term
2024-2025
Fall 2024/Academic Year 2024-2025: February 1, 2024 – April 1, 2024
Spring 2025: September 1, 2024 – October 16, 2024
Summer 2025: January 4, 2025 – February 28, 2025
2023-2024
Fall 2023/Academic Year 2023-2024: February 1, 2023- March 31, 2023
Spring 2024: September 1, 2023 – October 16, 2023
Summer 2024: January 4, 2024 – March 4, 2024