Funding Student Organizations

Organizations are limited to ONE fundraiser per month (This must occur within ONE day or 24 hour period).

Student organizations have many options to acquire funds for events.



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Make students’ lives better

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Community– we want all students to have a sense of belonging while forging friendships and creating memories.

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Advocacy– we champion student needs by giving them voice and going the extra mile when needed.

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Student Health Center (210) 567-9355 –  Needle-stick Incident Report
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Additional Resources

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Depositing Funds Into Your Account


Complete a CashReceiptsVoucherClick here for directions to fill out the cash recipt voucher.

Deposits may be a combination of Cash and Checks (must be stamped by Office of Student Life).

Take deposit monies and 2 copies of cash receipt voucher to the Bursar’s  Office between 8:15am and 4:45pm. Bring a copy signed by Bursar’s Office back to the Office of Student Life for record keeping. It is suggested that you get a copy for your records as well.

Filling Out a Cash Receipt Voucher

Fill in the date in which you are making the deposit and list your organization name under department.

Your account number will ALWAYS be 545005.

Your PID # is your organization’s Project ID#. You should know this number by heart or have it in an easily accessible area.

Under description, provide an explanation of what monies you are depositing (for example, “t-shirt fundraiser,” “bake sale,” etc). 

List the total of your entire deposit.

Break up your deposit into cash, check, or credit transaction. You do not have to be specific on the cash transaction, you can simply list the total cash deposit. However, for checks, you must complete the payor of EACH check, the check #, check date, date it was received and amount for each each. There are a few spots provided. If you have more than 6 checks to deposit, you can continue on the back or attach a spreadsheet. Then you should list the total for the check deposit.

The person making the deposit must write in his/her name, phone number, and signature at the bottom of the form.

Funding Request Form

The UTHSCSA Student Service Fee (SSF) Committee is pleased to announce an exciting opportunity open to the entire campus community. One-time funds are available to student organizations and departments to support programs, purchases, initiatives, events and/or travel directly impacting students and/or student organizations. Registered/Sponsored student organizations, academic departments and programs, and Student Services offices and departments are eligible to apply for these funds.

**  Projects that benefit Residents, Fellows, and Post Docs are not eligible for funding.

Please take note of the following criteria when submitting a funding request!

  1. The program, purchase, or event must directly benefit students                                                                               (Residents, Fellows, and Post Docs are not eligible).
  2. The program, purchase, or event must be in congruence with the HSC’s mission of Education, Research, Health Care, Community Engagement and/or Organizational Effectiveness.
  3. The requesting student organization or UTHSCSA department must have a current account (PID) that can accept SSF funds.
  4. The registered or sponsored student organization must be registered and in good standing with the Office of Student Life.
  5. A proposal must be submitted and the requesting group may be asked to prepare a presentation or meet with the SSF Committee to answer any questions.

SSF funding requests will be accepted from Monday, April 18, 2016 until Monday, May 16, 2016. For a sample completed form please click here. After May 16, 2016, the SSF Committee will review, rank, and vote on the proposals. Please note that the committee can vote to award the entire requested fund amount or a lesser amount depending on the other submissions and availability of funds. To learn more about 2015-2016 Student Service Fee Committee at UTHSCSA, please click here. Best of luck!

Funding Request Form:

Applicant Information

* = Required Field
A copy of this request will be sent to the student organization president's email above.
A copy of this request will be sent to the chair's / director's email above.

Project Information


(PDF only and file size limit is 5MB.)
If the document you need to include is shared through Google Drive or another sharing site, please include the URL here.

Funding, Budgets, and Finances

Financial transactions are an important aspect of student organizations. Here is information to help you navigate the financial duties of your organization.

Fundraising Ideas

Potential fundraising ideas for your student organization

  • Coffee and donut sale
  • Bagel and pretzel sale
  • Bake sale
  • Lunch Plate sale
  • Taco/fajita sale
  • T-shirt/fleece sale
  • Totes/mug sale
  • Wristband/button sale
  • Popcorn/candy sale
  • Bowling party
  • “Survival kit” sale
  • 5K runs


General Information About Student Organization Accounts


A student organization account is an account that holds funds raised by student organizations.

Student organization account funds are NOT tax deductible/exempt (unless the organization falls under the national organization’s tax exempt status or has applied for non-profit status through the government). This affects student organizations in the following ways:

  • Student organizations do not have a tax ID number or EIN (employee identification number);
  • Donors will not receive tax credit if they donate to your student organization.

A minimum of $25 must be available in the account at all times. The account and approval of events will be frozen until funds are replaced.

The account must have the funds to cover any expenditures BEFORE you make them (it is the organization’s responsibility to monitor the balance).

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