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Funding Student Organizations

 

Student organizations have many options to acquire funds for events.

 

 

About Us

Mission

Make students’ lives better

Guiding Values

Community- we want all students to have a sense of belonging while forging friendships and creating memories.

Wellness- we foster opportunities for healthy lifestyles and enjoyment though physical fitness and social activities.

Advocacy- we champion student needs by giving them voice and going the extra mile when needed.

Blue Card Resources

ADA/ Civil Rights (210) 567-2691
Bursar’s Office (210) 567-2556
Center for Medical Humanities & Ethics (210) 567-2556
Counseling Services (210) 567-2648
Financial Aid (210) 567-2635
Gold’s Gym (210) 615-3838
International Services (210) 567-6241
Library (210) 567-2440
Registrar’s Office (210) 567-2621
Student Health Center (210) 567-9355 –  Needle-stick Incident Report
Student Life (210) 567-2654

Additional Resources

Campus Map
Social Media Directory

 

 

Depositing Funds Into Your Account

 

Complete a CashReceiptsVoucherClick here for directions to fill out the cash recipt voucher.

Deposits may be a combination of Cash and Checks (must be stamped by Office of Student Life).

Take deposit monies and 2 copies of cash receipt voucher to the Bursar’s  Office between 8:15am and 4:45pm. Bring a copy signed by Bursar’s Office back to the Office of Student Life for record keeping. It is suggested that you get a copy for your records as well.

Filling Out a Cash Receipt Voucher

Fill in the date in which you are making the deposit and list your organization name under department.

Your account number will ALWAYS be 545005.

Your PID # is your organization’s Project ID#. You should know this number by heart or have it in an easily accessible area.

Under description, provide an explanation of what monies you are depositing (for example, “t-shirt fundraiser,” “bake sale,” etc). 

List the total of your entire deposit.

Break up your deposit into cash, check, or credit transaction. You do not have to be specific on the cash transaction, you can simply list the total cash deposit. However, for checks, you must complete the payor of EACH check, the check #, check date, date it was received and amount for each each. There are a few spots provided. If you have more than 6 checks to deposit, you can continue on the back or attach a spreadsheet. Then you should list the total for the check deposit.

The person making the deposit must write in his/her name, phone number, and signature at the bottom of the form.

Funding, Budgets, and Finances

Financial transactions are an important aspect of student organizations. Here is information to help you navigate the financial duties of your organization.

General Information About Student Organization Accounts

 

Fundraising for Your Events

 

Depositing Funds into Your Account

 

Paying for Events (Reimbursement or Direct Payment Processes)

Fundraising Ideas

Potential fundraising ideas for your student organization

  • Coffee and donut sale
  • Bagel and pretzel sale
  • Bake sale
  • Lunch Plate sale
  • Taco/fajita sale
  • T-shirt/fleece sale
  • Totes/mug sale
  • Wristband/button sale
  • Popcorn/candy sale
  • Bowling party
  • “Survival kit” sale
  • 5K runs

 

General Information About Student Organization Accounts

 

A student organization account is an account that holds funds raised by student organizations.

Student organization account funds are NOT tax deductible/exempt (unless the organization falls under the national organization’s tax exempt status or has applied for non-profit status through the government). This affects student organizations in the following ways:

  • Student organizations do not have a tax ID number or EIN (employee identification number);
  • Donors will not receive tax credit if they donate to your student organization.

A minimum of $25 must be available in the account at all times. The account and approval of events will be frozen until funds are replaced.

The account must have the funds to cover any expenditures BEFORE you make them (it is the organization’s responsibility to monitor the balance).

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Hispanic Heritage Month

Celebrate Hispanic Heritage Month October 14th and 15th with SACNAS and San Antonio’s Poet Laureate, Carmen Tafolla.
sacnas flyer
October 14

11 am – 1pm
Breezeway between School of Nursing and Texas Star Cafe

Free Zumba and Salsa Lessons

Free Food from a variety of Hispanic countries

Free Iced Horchata Lattes, Aguas, Frescas, and more by Beat Street Coffee co and Bistro

 

 

Tafolla flyer

October 15

12 pm-1 pm
School of Nursing- Hurd Auditorium

We are fortunate to host Dr. Carmen Tafolla, the first Poet Laureate of San Antonio.  Dr. Tafolla’s  work “gives voice to the peoples and cultures of this land.”

Book signing and refreshments immediately following presentation.