Student organizations have many options to acquire funds for events.
- Requesting appropriations from SGA
- Fundraising Events
- Donations (Any type of Donation Solicitation must be approved by the Office of External Affairs with Deborah Morrill
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Deposits may be a combination of Cash and Checks (must be stamped by Office of Student Life).
Take deposit monies and 2 copies of cash receipt voucher to the Bursar’s Office between 8:15am and 4:45pm. Bring a copy signed by Bursar’s Office back to the Office of Student Life for record keeping. It is suggested that you get a copy for your records as well.
Fill in the date in which you are making the deposit and list your organization name under department.
Your account number will ALWAYS be 545005.
Your PID # is your organization’s Project ID#. You should know this number by heart or have it in an easily accessible area.
Under description, provide an explanation of what monies you are depositing (for example, “t-shirt fundraiser,” “bake sale,” etc).
List the total of your entire deposit.
Break up your deposit into cash, check, or credit transaction. You do not have to be specific on the cash transaction, you can simply list the total cash deposit. However, for checks, you must complete the payor of EACH check, the check #, check date, date it was received and amount for each each. There are a few spots provided. If you have more than 6 checks to deposit, you can continue on the back or attach a spreadsheet. Then you should list the total for the check deposit.
The person making the deposit must write in his/her name, phone number, and signature at the bottom of the form.
Financial transactions are an important aspect of student organizations. Here is information to help you navigate the financial duties of your organization.
Potential fundraising ideas for your student organization
A student organization account is an account that holds funds raised by student organizations.
Student organization account funds are NOT tax deductible/exempt (unless the organization falls under the national organization’s tax exempt status or has applied for non-profit status through the government). This affects student organizations in the following ways:
A minimum of $25 must be available in the account at all times. The account and approval of events will be frozen until funds are replaced.
The account must have the funds to cover any expenditures BEFORE you make them (it is the organization’s responsibility to monitor the balance).
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11 am – 1pm
Breezeway between School of Nursing and Texas Star Cafe
Free Zumba and Salsa Lessons
Free Food from a variety of Hispanic countries
Free Iced Horchata Lattes, Aguas, Frescas, and more by Beat Street Coffee co and Bistro
12 pm-1 pm
School of Nursing- Hurd Auditorium
We are fortunate to host Dr. Carmen Tafolla, the first Poet Laureate of San Antonio. Dr. Tafolla’s work “gives voice to the peoples and cultures of this land.”
Book signing and refreshments immediately following presentation.