News

2020 Debt Management Sessions

Debt Management Session for 2020 Graduating Students

In person sessions have been cancelled but students can review the content by clicking HERE. Telephone appointments with a financial aid counselor are available upon request. Email a counselor to schedule an appointment.

 

Medical Students:

The 2020 Student Loan Debt Management Session will be held on March 25, 2020 virtually. To better prepare for this session, please review the Preparation Checklist and preview the presentation- both resources linked below.

MSP Student Debt Management Checklist

MSP Exit 2020– This resource is produced by the Association of American Medical College and does not take place of the required online exit session with the Department of Education at studentaid.gov

AAMC MedLoans® Organizer and Calculator  This tool was developed to assist medical students and residents with managing their education debt. The MLOC provides a secure location to organize and track student loans while also displaying possible repayment plans and costs based on the borrower’s student loan debt.

AAMC’s FIRST Friday Webinar: Home Financing for Graduating Medical Students and Residents

CashCourse: This platform presents information on topics such as investing, banking, insurance, budgeting, and many other topics related to money. Login using your LiveMail account.

Dental Students:

The Senior Loan Exit Session for Dental Students presentation will be held on March 9, 2020 at 1:00 pm in the Holly Auditorium. To better prepare for this session, please review the Preparation Checklist and preview the presentation- both resources linked below.

DSP 2020 Student Loan Debt Management Checklist

DSP Exit 2020.  This resource is provided by the American Dental Education Association and does not take place of the required online exit session with the Department of Education at studentaid.gov.

Other Resources:

The document below provides information about the income-driven repayment plans that are available to most federal student loan borrowers.

Differences Between the Income Driven Plans

Income Driven Repayment Plans: Questions and Answers

Coronavirus Aid, Relief, and Economic Security (CARES) Act

Acknowledgement

UT Health San Antonio has signed and returned to the Department of Education the Certification and Agreement and the assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

 

Allocation

UT health San Antonio has received an allocation of $772,901 for direct-to-student grants under the CARES Act.

 

Distribution

UT Health San Antonio has distributed $772,901 from the CARES Act to 750 students facing financial hardship as a result of the campus disruption from COVID-19 as of June 9th, 2020.

 

Eligibility

In order to receive funds through the CARES Act grant, students must be able to show they meet the eligibility criteria under Section 484 of the Higher Education Act (HEA):

  • Be enrolled or accepted for enrollment in a degree or certificate program.
  • Not be enrolled in elementary or secondary school.
  • For currently enrolled students, be making satisfactory academic progress.
  • Not owe an over-payment on Title IV grants or loans.
  • Not be in default on a Title IV loan.
  • File “as part of the original financial aid application process” a certification that includes
      • A statement of educational purpose.
      • Student’s SSN.
  • Be a U.S. citizen or national, permanent resident, or other eligible noncitizen.
  • Have returned fraudulently obtained Title IV funds if convicted of or pled guilty or no contest to charges.
  • Not have fraudulently received Title IV loans in excess of annual or aggregate limits.
  • Have repaid Title IV loan amounts in excess of annual or aggregate limits if obtained inadvertently.
  • Have Selective Service registration verified.
  • Have Social Security Number verified.
  • Not have a federal or state conviction for drug possession or sale, with certain time limitations.

 

Spring 2020 enrollment indicates an estimated 2,100 students at UT Health San Antonio meet this criteria, and if they have been impacted by the pandemic they may apply for emergency grant funds under the CARES Act grant.

 

Application – Closed 06/09/2020

Students can submit the Educational Reimbursement Form, while logged into the UT Health Sharepoint site, with your UTHSCSA user name and password.

Students who have not yet filed a FAFSA for the 2019-2020 award year may do so here.  For instructions about this process please visit our web site here.  Please understand this step must be completed before you submit an application for CARES grant funding, and any applications received without a FAFSA on file will be declined immediately.

Process

Applications submitted will be reviewed by the CARES committee to validate eligibility requirements have been met before awarding the grant in the order the applications are received. Students will be awarded grants in the amount of $500, $1,000, $1,500, and $2,000 based on the hardship circumstances listed within the student application. This process will continue until all funds have been awarded.  Students will be notified via campus email accounts of the committee’s decision for either approved or denied requests.

Delivery

Students awarded the grant will receive the funds, via direct deposit or paper check depending upon the student’s preferences as recorded in My Student Center, without consideration of account balances due for tuition and fee charges.

Other Considerations

Amounts received are not taxable to the student and will be reported on the students 1098T form in Box 5 for calendar year 2020.

 

 

NEWS

COVID19 and Federal Student Loans

Federal Student Aid is closely monitoring the new corona virus/COVID19 outbreak.  Please visit their site for information if you are concerned about your student loan repayments.

 

Are you meeting Satisfactory Academic Progress (SAP) Standards

To maintain eligibility for financial aid, a student must make academic progress towards their degree.  Once the requirements have been met for the student’s degree, that student will lose eligibility for further funds, even if they choose to stay in school for additional semesters and not graduate.

Our office will measure your academic progress annually after the spring semester grades have been posted as mandated in Federal Regulation HEA 484(c). Failure to meet the Satisfactory Academic Progress Standards (for all terms enrolled, not just those terms that aid was received) may result in loss of financial aid eligibility.  For additional information on this topic please go here.

 

Phone Password

Veteran Services and Financial Aid recently implemented a phone password requirement to help protect student’s privacy.  Before specific account information can be disclosed over the phone, students will need to send an email, from their LiveMail account, to a VSFA staff member providing a phone password. Passwords can be a phrase, word, security question, or numbers.

 

1098T Information

If you paid qualified tuition and fees, or received scholarships and grants, in the previous calendar year, please visit this site for instructions on how to obtain your form.   Medical and Dental students that graduated in 2019 actually paid/received their tuition/scholarships in the fall of 2018 and will not receive a form for the 2019 calendar year.  For additional questions please contact the Bursar’s office at bursar4students@uthscsa.edu or review the instructions Student Access to 1098Ts.

For information from the IRS about why the 1098-T is important to Student and Parents, please click here.

How do you know if you are selected for Verification?

Your Student Aid Report comments, from your FAFSA, will indicate if you have been selected for Verification. Also, once you grant our office authorization to communicate with you via email, we will send you an electronic notice. To grant our office “Authorization to Communicate” electronically with you, please log on to My Student Center and access your Financial Aid tile and follow the on-screen instructions.  If we do not receive your authorization for electronic communication we will use regular US Postal mail to notify you of required actions/documents/award notices which will require additional processing time.

UT Health San Antonio reports any fraudulent activity uncovered during the verification process to the Office of Inspector General, Dallas Division, as required by regulation.

 

 First-Time Loan Borrowers

Federal rules are changing for borrowers who receive funds from the Direct Subsidized loan program, for the first-time, after July 1st, 2013.

Click the link below for an interactive explanation from Federal Student Aid, an office of the US Department of Education, which explains the new rules.

Time limitation

 

 

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Phone Password

 

Veteran Services and Financial Aid recently implemented a phone password requirement to add an additional measure of security for students.  Before detailed account information can be disclosed over the phone, students will need to send an email, from their LiveMail account, to a VSFA staff member providing a phone password or a student can visit the VSFA office, Monday-Friday, 8:00am -5:00pm, and set up a password in person. Passwords can be a phrase, word, security question, or numbers but should not include identifying information such as your name, date of birth, or social security number.

 

Satisfactory Academic Progress (SAP) Standards

Eligibility for Financial Aid

To maintain eligibility for financial aid, a student must make academic progress towards their degree.  Once the requirements have been met for the student’s degree, that student will lose eligibility for further funds, even if they choose to stay in school for additional semesters and not graduate.

Our office will measure your academic progress annually after the spring semester grades have been posted or after every payment period if a is enrolled in programs lasting one year or less as mandated in Federal Regulation HEA 484(c). Failure to meet the Satisfactory Academic Progress Standards (for all terms enrolled, not just those terms that aid was received) may result in loss of financial aid eligibility.

Standards

All three of the following Satisfactory Academic Progress standards must be met:

1) Qualitative Component – Cumulative Grade Point Average (GPA)

Undergraduate students must maintain at least a 2.0 cumulative GPA. Texas Grant and Be On Time recipients must maintain at least a 2.5 GPA. Graduate students must maintain at least a 3.0 GPA while medical and dental students should maintain a GPA of at least 2.0.  Physician Assistant Students must maintain a 2.75 GPA.

2) Quantitative Component – Minimum Completion Rate for Attempted Credit Hours

A student must earn credit for at least 75% of all semester credit hours attempted (total earned hours divided by total attempted hours). Transferred hours that count toward an undergraduate bachelor degree at UT Health San Antonio are included in the completion rate calculation.  Medical and Dental students must successfully advance each year to the next level of instruction. A student who is not progressing toward graduation will not receive financial aid regardless of his/her GPA.

3)  Quantitative Component – Degree Completion within 150% of the average length of the Program

Undergraduate and graduate students must earn an undergraduate degree within 150% of the number of hours that are required to earn a degree.

  • A student pursuing a double major or degree must earn his/her first bachelor’s or graduate degree within the 150 percent maximum time frame standard.
  • Transfer credit hours posted to the official transcript record and all courses removed through the Academic Fresh Start process will be counted as attempted credit hours, whether or not they are applicable to the student’s current degree.
  • Medical and Dental students must complete their program within 6 years of their start date.

Repeated Course Work

Code of Federal Regulations

The regulatory definition for full-time enrollment status (for undergraduates) has been revised to allow a term-based student to retake (one time only per previously passed course), any previously passed course. For this purpose, passed means any grade higher than an “F,” regardless of any school or program policy requiring a higher qualitative grade or measure to have been considered to have passed the course. This retaken class may be counted towards a student’s enrollment status and the student may be awarded Title IV aid for the enrollment status based on inclusion of the class.

Financial Aid Suspension/Requirements to Regain Eligibility

A student who fails to maintain the quantitative and/or qualitative standards will lose his/her eligibility for student financial aid and will be placed on financial aid suspension. This suspension will continue until you complete at least 6 hours in your major with a 2.5 semester GPA or better for undergraduates and a 3.5 semester GPA for graduates (if more hours are taken, all credit hours must be completed with a passing grade) over a long semester. Once these conditions are met, you need to notify our office in writing to have your eligibility reviewed.

Professional students, Doctor of Medicine and Doctor of Dental Surgery, returning from Leave of Absence or Withdrawal will be required to to follow the SAP Appeal Process as outlined below.

Aid cannot be processed for dismissed students.

Students have the right to appeal the suspension as outlined below.  If appeal is approved a SAP agreement will be entered into to regain eligibility.

SAP Appeal Process

Students may appeal the denial of State and/or Federal Title IV student financial aid due to not meeting SAP requirements. Successful appeals must show that special circumstances (i.e. illness, family emergency) contributed to not meeting SAP requirements and include:

  • A detailed explanation of their special circumstances.
  • Any and all supporting documents associated with the appeal (i.e., medical documentation, death notice of family member, etc.).
  • A letter from their academic department delineating the student’s academic standing and confirming that the student can meet the minimum SAP requirements upon graduation.

To submit an Appeal: print and complete the SAP Appeal Checklist , collect the items indicated, and submit them to one our Financial Aid Officers .  Appeals are submitted to VSFA and will be reviewed by an appeals committee.  Students will be notified by email of the outcome when the review is complete. If approved, financial aid eligibility will be reinstated for the academic period specified by the reviewer but typically no more than one academic unit of time as defined by the grading cycle.  Failure to meet the agreed upon goals will result in termination of eligibility until you have successfully regained eligibility by meeting SAP standards.

The number of times you may file an appeal is limited to three over your academic career. If you are unable to appeal your suspension for one of the 3 reasons allowed by Federal Regulations, your aid will remain suspended until you complete the requirements to regain eligibility. If your appeal is denied you will be notified by email and any aid already awarded will be cancelled.

If your appeal is approved you will be notified through your email of any additional outstanding document requirement.  Federal regulations allow the Financial Aid Office to require students to fulfill specific terms and conditions, such as taking a reduced course load or enrolling in specific courses. You will be required to agree and sign a Financial Aid Probation form before your aid can be processed any further.

 ANY STUDENT WHO WITHDRAWS DURING THE FIRST 60% OF THE SEMESTER

WILL OWE GRANT AND/OR LOAN FUNDS TO THE GOVERNMENT. THERE IS NO

EXCEPTION TO THIS RULE AND YOU CANNOT APPEAL THIS DECISION TO

UT Health San Antonio.