Visiting Student

COVID-19 Related Visiting Student Guidance:

Starting April 5, 2021, visiting health sciences students doing clinical rotations or sponsored visitors participating in research activities at UT Health San Antonio will follow the guidance below:

  • Will be expected to provide proof of COVID-19 vaccination along with other visiting-student requirements.
  • May be eligible to receive COVID-19 vaccines from UT Health San Antonio if they are at the qualifying age level and will be engaged in on-campus activities for a cumulative duration of 30 or more days.

For information regarding high school programs, please contact Irene Chapa at chapai@uthscsa.edu

A Visiting Student is a non-UT Health San Antonio student enrolled at another institution of higher education or high school who seeks a short-term educational experience at UT Health San Antonio. Post-baccalaureate individuals and those with a professional degree are also eligible to be Visiting Students if they are enrolled at another institution of higher education.

Starting June 1, 2021, the Office of the University Registrar has a new Visiting Student Application. If your department needs a copy of this application, the department sponsor can request one from registrars@uthscsa.edu.

Expectations and Responsibilities for Visiting Students and Department Sponsors

The following outlines general expectations and responsibilities of a Visiting Student and Sponsoring Department/Unit or Individual Sponsor:

Please also refer to the Policy of Visiting Students (HOP 14.2.2)

Visiting Student

  • Must be mentored and sponsored by a UT Health San Antonio Department/Unit or Individual Sponsor.
  • Must complete and provide the following forms and required documentation:
    • Criminal Background Check
    • Immunization Records
    • Proof of Malpractice Insurance, if applicable
    • Proof of Health Insurance
    • Visitor Application

Once the Visiting Student application is completed and signed by all parties, the application will be sent to the Office of the University Registrar for processing.

Sponsoring Department/Unit/Individual Sponsor

  • Responsible for communication of policy requirements, compliance, and documentation to Visiting Students.
  • Initiates Visiting Student application process and ensures submission of all required forms, documents, and records.
  • Must ensure that a Visiting Student complete all necessary training, including mandatory compliance training required of any student on campus.
  • Documents completion of all requirements on the Attestation Agreement for
    Sponsoring Visiting Students Form
    and retains the signed form as part of the Visiting Student’s formal file for sponsorship in accordance with the University’s Record Retention Schedule.
  • Responsible for completing exit procedures and paperwork along with ensuring required security measures have been met upon completion of the visit. This includes, but is not limited to, returning ID badges, inactivating access to systems, and completing evaluations

The Visiting Student or Sponsoring Department will pay the appropriate fees to the Office of the University Registrar for application processing. The $25 processing fee is assessed on an academic cycle (7/1 – 6/30) and is non-refundable and non-transferable.  The fee must be paid with the application in order to process the application.

After processing is completed by the Office of the University Registrar, the visiting student is provided documentation to take to the Campus Police Department to obtain a university badge and parking permit (if needed).