Forms for Departments and Dean’s Offices


Supplemental Application     This supplemental application is reviewed by the Physician Assistant Department in the School of Health Professions.

Petition for Course Review for Admissions Prerequisites     This form is used to request that The Office of the University Registrar review a course for fulfillment of admissions prerequisites that may not otherwise satisfy those.


Add-Drop Form     This form is used to initiate the adding or dropping of a student into or from a class. Grading policies and Census Date policies, among others, apply. This electronic form must be initiated by the student.

Change of Program, Plan and Subplan Form     This form is used to change a student’s plan or sub-plan prior to a subsequent term’s Census Date.

Course Waiver and Substitution Form     This form is used to petition credit for a student who completed a very similar course at another institution or seeks to waive a course on the student’s degree plan.

Credit by Exam Form     This form is used to document a student’s successful attempt to gain credit for a class by taking a test that challenges students to demonstrate competency in the course’s subject matter as well as mastery of learning outcomes associated with the course.

Grade Change Form     This form is used to modify a student’s official grade.

Holy Day Absence Form     This form is used to obtain approval for a student’s request to be absent from class due to her/his observation of a religious holiday.

Return from Leave of Absence Form     This form is used to document a student’s commitment to return from a leave of absence and reactivate the student’s record in advance of the term in which (s)he seeks to re-enroll.

Request for Advisor Access         This form is used to request access for faculty or staff as a new advisor, to add additional advisees or delete advisor access.

Request to Review Education Records     This form is used to seek approval to review a student’s academic record and document the decision.

Transfer Credit Form


Instructor/Staff Table Request Form     This form is used to add or remove the faculty available for a subject (i.e. NURS, INTD, CIRC, etc.) within the Schedule of Classes. If you are unable to find a faculty or staff member within the Schedule of Classes, then you must complete this form so that they are available to be added to certain subjects. This form does not add staff/faculty to the Schedule of Classes.

Request to Update Schedule of Classes Form This form should only be used when the Schedule of Classes for the term has closed for editing.

Course Inventory Management (CourseLeaf – CIM)   This form is used to add, modify, or delete the inventory of courses. It is used to create a brand new course or to update things such as: course titles, course descriptions, credit hours, etc.

Program Management (CourseLeaf – CIM Programs)  This is an inventory of all academic programs on the UT Health San Antonio campus. This system is used to propose, modify, or inactive the inventory of programs on campus. You can update things such as: program title, teaching locations, semester credit hours, sample plan of study, admission requirements and degree requirements.