Instructions and Deadlines for Faculty

Instructions

The following instructions are made available to assist faculty and other administrators in completing tasks associated with students’ academic records and with program curricula and policies:

My Student Center

Advisor Access and Navigation
Information on how to access student information as an advisor in My Student Center.

Entering Grades in the Faculty Center
Location where official student grades are entered.

Editing Schedule of Classes
Used to update the details of offered classes for a term.

eForm Instructions
How to use electronic registrar forms at UT Health.

CourseLeaf

Catalog (CAT)
System used to update catalog.uthscsa.edu. Edits are made at nextcatalog.uthscsa.edu.

Course Inventory Management (CIM)
Used to update the inventory of courses. Courses can be added, modified, or deactivated.

Program Management (CIM Program)
Used to propose or modify academic programs at UT Health. Modification includes updating the Admission Requirements, Degree Requirements, and Plans of Study of a program.


Catalog Deadlines

Editing the 2021-2022 University Catalog:

November/December 2020: University Catalog open for editing

April 1, 2021: Deadline to submit changes to Admission Requirements, Degree Requirements, and Plans of Study in Program Management

April 30, 2021: School deadline to complete editing

July 1, 2021: Office of the University Registrar publishes University Catalog


New/Editing Courses Deadlines

New Course Proposal/Modification for 2020-2021:

Fall 2020/Academic Year 2020-2021: December 31, 2019

Spring 2021: April 1, 2020 (EXTENDED to April 15, 2020)

Summer 2021: April 1, 2020 (EXTENDED to April 15, 2020)

New Course Proposal/Modification for 2021-2022:

Fall 2021/Academic Year 2021-2022: December 31, 2020

Spring 2022: April 1, 2021

Summer 2022: April 1, 2021


Schedule of Classes Deadlines

Data Entry in PeopleSoft Campus Solutions (My Student Center) Curriculum Management-Maintain Schedule of Classes

2019-2020

Fall/Academic Year 2019: February 1, 2019- March 31, 2019

Spring 2020: September 1, 2019-October 11, 2019

Summer 2020: January 6, 2020-February 28, 2020

2020-2021

Fall/Academic Year 2020: February 3, 2020- March 31, 2020

Spring 2021: September 1, 2020-October 16, 2020

Summer 2021: January 4, 2021-February 26, 2021