The following instructions are made available to assist faculty and other administrators in completing tasks associated with students’ academic records and with program curricula and policies:
My Student Center
Advisor Access and Navigation
Information on how to access student information as an advisor in My Student Center.
Entering Grades in the Faculty Center
Information on where and how official student grades are entered.
Editing Schedule of Classes
Used to update the details of offered classes for a term.
eForm Instructions
How to use Registrar electronic forms at UT Health SA.
CourseLeaf
Catalog (CAT)
System used to update the University Catalog. Edits are made at nextcatalog.uthscsa.edu and the University Catalog is published at catalog.uthscsa.edu..
Course Inventory Management (CIM)
Used to update the inventory of courses. Courses can be added, modified, or deactivated.
Program Management (CIM Program)
Used to propose or modify academic programs at UT Health SA. Modification includes updating the Admission Requirements, Degree Requirements, and Plans of Study of a program.
New Program Proposal Development Workflow
Catalog Deadlines
E-mails will be sent from the Office of the University Registrar to staff and administration in the Catalog approval workflow to begin reviewing and making edits on the NextCatalog website
Editing the 2027-2028 University Catalog:
October 2026: University Catalog editing opens on the NextCatalog website
April 1, 2027: Deadline to submit changes to Admission Requirements, Degree Requirements, and Plans of Study in Program Management. Changes will be visible on the Catalog pages once the changes have been submitted approved at all levels of the Workflow in Program Management.
April 30, 2027: University Catalog editing closes
July 1, 2027: Office of the University Registrar publishes University Catalog
Editing the 2028-2029 University Catalog:
October 2027: University Catalog editing opens on the NextCatalog website
April 1, 2028: Deadline to submit changes to Admission Requirements, Degree Requirements, and Plans of Study in Program Management. Changes will be visible on the Catalog pages once the changes have been submitted approved at all levels of the Workflow in Program Management.
April 30, 2028: University Catalog editing closes
July 1, 2028: Office of the University Registrar publishes University Catalog
New/Editing Courses Deadlines
Submission in CourseLeaf – Course Information Management (CIM)
New Course Proposal/Modification for 2027-2028:
Fall 2027/Academic Year 2027-2028: December 30, 2026
Spring 2028: March 31, 2027
Summer 2028: March 31, 2027
New Course Proposal/Modification for 2028-2029:
Fall 2028/Academic Year 2028-2029: December 30, 2027
Spring 2028: March 31, 2028
Summer 2028: March 31, 2028
Schedule of Classes Editing Deadlines
E-mails will be sent from the Office of the University Registrar to staff and administration to begin editing the Schedule of Classes in PeopleSoft – Campus Solutions for the upcoming term
2026-2027
Spring 2027: September 1, 2026 – October 16, 2026
Summer 2027: January 4, 2027 – February 28, 2027
2027-2028
Fall 2027/Academic Year 2027-2028: February 1, 2027 – April 1, 2027
Spring 2028: September 1, 2026 – October 16, 2027
Summer 2028: January 4, 2028 – February 28, 2028
2028-2029
Fall 2028/Academic Year 2028-2029: February 1, 2028 – April 1, 2028
Spring 2029: September 1, 2028 – October 16, 2028
Summer 2029: January 4, 2029 – February 28, 2029
